10 BEST Productivity Tips for Google Docs!

About this video

Jeff Su presents ten practical Google Docs tips. He starts with the @ command / building blocks to insert bookmarks, tables of contents, product roadmap tables, dropdowns and horizontal lines without digging through Insert, Format and Tools menus. Pageless mode under Format removes page constraints, allows wide or full text width and draggable wide tables, enables collapsible heading toggles, and lets comments be minimized. He shows setting and saving font defaults for Headings 2-5 and Normal text by copying a template, using ‘Update heading to match,’ then ‘Save as my default styles,’ and applying those defaults to existing docs. Other tips include copying a heading link or a comment link to point colleagues to an exact section, previewing suggested edits via Tools > Review suggested edits > Preview accept all before accepting, and restoring or naming versions in File > Version history. He demonstrates composing a collaborative email with the @ Email draft building block and sending it via the Gmail icon, emailing a doc as a PDF via File > Email > Email this file, and emailing all collaborators at once. Final group covers splitting table cells, hiding table borders by setting them to zero, filtering notifications to ‘for you,’ and changing a doc URL ending from /edit to /copy, /preview, or /export?format=PDF.

Key takeaways

Use the @ command for building blocks — bookmarks, table of contents, roadmap tables, dropdowns and lines — instead of navigating menus, especially in long documents.
Switch to pageless format for brainstorming: it unlocks wide/full text width, wider tables, collapsible headings, and minimizable comments.
Save time on every new doc by setting font defaults once: update each heading style to match a template, save as default styles, and apply defaults to old documents via Options > Use my default styles.
Make collaboration precise: share heading or comment links, preview suggested edits before accepting all, and name and restore versions in Version history as a safety net.
Change the URL suffix to control sharing: replace /edit with /copy to force a copy, /preview for a clean read-only view, or /export?format=PDF for a direct PDF download — after setting appropriate access.

Episode details: published August 6, 2024 · 13:51 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.

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