10 Gmail Productivity Tips that Changed My Life!
About this video
Jeff Su shares 10 Gmail tips. Tip 1: build a free custom signature in a Google Doc — create a table, insert and resize a logo, put your info on the right, set the table border to zero in Table Properties, then copy-paste it into Gmail’s signature field and hyperlink images with Command+K; you can pick different signatures for new emails vs. replies/forwards. Tip 2: compose a draft directly in Google Docs by typing @email draft using Smart Chips, filling To/CC/BCC, subject, and body, then clicking the Gmail icon to port it to a Gmail draft — useful for getting input on high-visibility emails. Tip 3: use the free Briskine Gmail extension as a text expander with templates and variables to insert a greeting with the recipient’s first name, a date one week from now, or end of week. Tip 4: when unsubscribe and blocking one sender fail against spam, create a filter on a unique phrase from the messages — his example is the phrase ‘Lauren Look’ — to skip the inbox and mark as read or delete. Tip 5: edit the subject line before forwarding to add a one-line summary instead of a meaningless FYI. Tip 6: use Confidential Mode via the lock icon to send expiring emails that recipients cannot forward, copy, print, or download, with access revocable from Sent. Tip 7: enable the new Gmail view via Chat and Meet settings. Tip 8: paste without formatting with Command/Ctrl+Shift+V and clear existing formatting with Command/Ctrl+/. Tip 9: customize default snooze times — the 8 a.m. default is controlled in Google Keep’s reminder settings, e.g. changing it to 9:30 a.m. Tip 10: snooze strategically for Inbox Zero, such as snoozing an expense-report reminder until after a business trip two months away.
Key takeaways
- Make a polished free signature with a borderless Google Docs table and paste it into Gmail; hyperlink the logo and social icons
- Draft collaborative emails in Google Docs with @email draft, and use Briskine templates/variables for greetings and dynamic dates
- Stop stubborn spam with a filter on a unique phrase in the messages, set to skip the inbox, mark as read, or delete
- Forward with an edited, summarizing subject line, and use Confidential Mode for expiring, non-forwardable emails
- Master formatting and snooze: paste with Ctrl/Command+Shift+V, clear formatting with Ctrl/Command+/, and set snooze defaults in Google Keep
Episode details: published July 12, 2022 · 8:39 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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