15 MORE Google Calendar Tips for Productivity!
About this video
Jeff Su shares 15 Google Calendar tips plus extensions and Workspace features. He shows custom views: uncheck weekends for five days, press X for four days, or drag across days for a two- or three-day view, and notes selecting one day splits multiple calendars within that day. Other tips include adding a label to a secondary time zone, enabling keyboard shortcuts, using Color Hunt hex codes for custom calendar colors, creating an event directly from a Gmail thread via the three dots (which pulls the subject, recipients and a Meet link), and sharing a personal calendar with a work account so both appear in one view with different visibility. He covers changing an event owner when going out of office, adding birthdays in Google Contacts so they appear automatically, exporting calendars including birthdays as a zip/ICS file, adding all-day event notifications, and restoring deleted events from Trash. He recommends two extensions: Button for Google Calendar, which shows hours until the next meeting and one-click Meet joining, and G-Cal Plus, which trims visible hours and shows full titles on hover. Workspace tips cover publishing an event link, creating linked meeting notes in Docs, and RSVPing with a physical or virtual location.
Key takeaways
- Customize the view beyond the default seven days: drag to select 2-3 days, press X for four days, or select one day to split multiple calendars side by side.
- Share a personal calendar into a work account with ‘make changes and manage sharing’ permission to view and edit both in one place while keeping personal events invisible to colleagues.
- Turn a stalled email thread into a meeting from Gmail’s three-dot menu — Calendar pulls the subject as title, To/CC recipients, and creates a Meet link; clean up the description manually.
- Add all-day event notifications (e.g., 0 days at 9am, or a week before for birthdays) and use Settings > Trash to restore accidentally deleted events.
- Workspace users can publish an event link for optional saving, auto-create linked meeting notes, and RSVP with location — but published-event updates will not reflect in other people’s calendars.
Episode details: published March 29, 2022 · 8:21 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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