15 MUST-KNOW Notion tips for Productivity!
About this video
Jeff Su shares a set of Notion tips for productivity. For page icons, he says to right-click an image, copy its image address, then paste it under Custom on the page icon instead of downloading and re-uploading it. He navigates with multiple tabs — Command-click to open pages, keeping his home screen, the day’s project, and a flexible tab open, using Command+P to search, Command+Option+Arrow to cycle tabs, Command+T for a new tab, and Command+W or a middle-click to close — while noting tabs cannot currently be pinned or dragged. In databases, he navigates rows with the arrow keys, presses Enter to highlight and edit a cell, and uses Shift+Down plus Command+Control+D to paste values down. He also shows wrapping a single column, customizing column icons, leaving one property name empty for a cleaner look, and editing properties directly from Gallery view. Recurring templates generate pages automatically — his New Day 2.0 page at 5 a.m. is his example, and he suggests generating a meeting page 10 minutes before a weekly meeting — and a date filter set to relative to today, this week, paired with setting the week to start on Monday, gives a clean current-week view. A viewer-shared formula auto-fills the day of the week when a date is picked. For long pages on mobile, he puts a toggle block at the top with links to sections. He keeps all master databases in one section of his Life OS dashboard, warns against creating a new database for every project instead of using filtered views, and adds a Useful Info section and an Archive page to project pages. For Notion AI, he embeds a Custom AI Block in his notes template that prompts it as a detail-oriented notetaker to summarize three key takeaways, and pairs it with the Save to Notion extension to clip and summarize articles. He closes with the new Buttons feature: a button on his Trips template auto-creates default tasks in his All Tasks database, linked to the current page via the related project property.
Key takeaways
- Set a page icon by pasting a copied image address under Custom instead of downloading and re-uploading the image.
- Work in three Notion tabs — home, current project, and a flexible Command+P search tab — and cycle them with Command+Option+Arrow.
- Use recurring templates for repeat work, such as a daily page generated at 5 a.m. or a meeting page generated 10 minutes before the meeting.
- Keep one master database per type and use filtered views everywhere; store all master databases in one place so a view is never mistaken for the source and deleted.
- Use a Button to auto-create default tasks in a linked tasks database, setting the related project to the current page so tasks attach to the right project.
Episode details: published March 28, 2023 · 8:56 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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