20 Gmail Settings EVERYONE Needs to Change!
About this video
Jeff walks through 20 Gmail changes to speed load time, declutter the inbox, and strengthen privacy. In General settings he turns off Snippets and hover actions, sets default reply behavior to Reply instead of Reply All, and sets Undo Send to the maximum 30 seconds, remembering to click Save Changes. He prefers button labels as text over icons, enables keyboard shortcuts, and lists his favorites: K for next email, Shift+T to add to Google Tasks, E to archive and move on, V to label and archive, L to label, B to snooze, R to reply and A to reply all. He enables Auto-Advance in the Advanced tab, then in General sets it to go to the next newer conversation, supporting processing each email once working from the bottom of the inbox up. He turns off personalized ads via the importance-signals link, unchecks both Nudges, and checks insert signature before quoted text in replies. In Chat and Meet he turns off Chat and hides Meet for a cleaner desktop layout, while noting he uses the standalone Chat app and Meet in the browser. In Labels he hides Starred and Important unless actively used, sets Scheduled and Drafts to show if unread, hides All Mail, Spam, Trash, and all Categories, preferring his own labels and filters, and notes filters can be imported. In Advanced he enables Templates for recurring emails such as a weekly performance report, and suggests using templates for common AI prompts. For paid Gemini users he turns on Smart Features and Personalization in General to enable Gemini across Gmail, Drive, and other Workspace products. On mobile he sets right swipe to Archive and left swipe to Move (label and archive), chooses conversation list density separately, enables Chat and Meet on mobile despite disabling them on desktop, on iPhone sets link opening to ask which app every time, and on iOS turns off Report Additional Diagnostics while keeping Smart Features on if using Gemini.
Key takeaways
- In General settings: turn off Snippets and hover actions, set default reply to Reply not Reply All, set Undo Send to 30 seconds, and always Save Changes
- Enable keyboard shortcuts and Auto-Advance to the next newer conversation — K next, E archive, V label+archive, L label, B snooze, Shift+T add to Tasks — to process each email once from the bottom up
- Declutter labels: hide Starred, Important, All Mail, Spam, Trash, and all Categories, show Scheduled/Drafts only if unread, and use your own labels and imported filters instead
- Enable Templates in Advanced for recurring emails and common AI prompts, and for paid Gemini users turn on Smart Features and Personalization to enable Gemini in Workspace
- Turn off personalized ads and Nudges, insert signature before quoted text, hide Chat/Meet on desktop for a cleaner layout, and on mobile set right swipe to Archive and left swipe to Move/label+archive
Episode details: published October 29, 2024 · 8:03 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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