8 Tips to KEEP Track of Things Productively!
About this video
Jeff Su shares eight Google Keep tips and his own system for storing long-term reference notes and short-term notes he can forget after handling. Tip one: open Keep from the companion bar inside a Google Calendar event to attach a private note — e.g. prepared talking points or a joke — that reappears only when that event is opened. Tip two: start notes fast with note.new in a new tab, or C for a new note and L for a new list in a pinned Keep tab. Tip three: number labels so workstreams stay ordered, label every note with a hashtag, and colour-code next action — white unorganised, red action for him, yellow waiting on someone else, green reference, grey useless/outdated — then archive daily with E to keep the homepage clean. Tip four: search by colour via URLs to see, for example, all red action items across workstreams, bookmarkable as a folder. Tip five: pinned reference notes appear in Gmail’s Keep companion bar for quick copy-paste when working with external partners. Tip six covers checklists, including indent shortcuts and unchecking all items to reuse a recurring list. Tip seven: photograph business cards, label and archive them, use ‘grab image text’, and search by company name via image recognition. Tip eight: select all with Command+A for bulk pin, colour, label, archive or delete changes.
Key takeaways
- Attach private notes to a specific Calendar event via Keep in the companion bar so they reappear only with that event
- Colour-code every note by next action: red = my action, yellow = waiting, green = reference, grey = useless/outdated, white = unorganised
- Number labels to control order, label with hashtags, then archive daily with E to keep the homepage clean but searchable
- Search Keep by colour using URLs to pull all action items across workstreams at once
- Pin recurring reference notes for quick copy-paste from Gmail, and store business cards in Keep for image-text search by company
Episode details: published May 18, 2021 · 8:13 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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