How I Organize My Life | Notion Tour 2026

About this video

Jeff Su tours the single Notion Command Center page he uses to manage a full-time job, content creation across four platforms, and personal life, organized around five benefits. First, no planning paralysis: a New Date button generates the same daily checklist each morning, starting with his Make Time workflow, then replying to messages, checking Calendar for birthdays and commitments, and processing tasks. He copies tasks from the weekly view into the Today section as linked checkboxes so he can reorder them by context (e.g., home, office, evening) and unlink/delete them if not done. Second, frictionless action: Quick Action buttons (New Idea, New Friend, New Prompt) write directly to their back-end Ideas, Friends, and Prompts databases, and the free Save to Notion extension captures web pages and videos into a chosen project or resource page. Third, intuitive structure: the page has four sections — Quick Access, Tasks and Projects, Areas, and Notes — with Areas grouped under four pillars (Content Creation, Personal Life, Business, Workplace) so information is stored where his future self will look for it. Fourth, a custom-fit modular system: his Make Time mini-system, based on the book Make Time, has fields for daily highlight, gratitude, and ’let go’ reframing, and can be swapped for another template like a habit tracker. Fifth, information that finds you: Notion Relations surface only the tasks, resources, and notes linked to a given project or area.

Key takeaways

Start each day from a New Date button that generates a fixed checklist to remove planning decisions and focus on doing.
Copy weekly tasks into the Today section as linked checkboxes so order can flex by location/context while preserving the original task’s context.
Put Quick Action buttons on the Command Center that write directly to Ideas, Friends, Prompts, or other databases, and use Save to Notion to capture web research into the right project.
Organize Areas under pillars that match how you think (e.g., Content Creation, Personal Life, Business, Workplace) and store information where your future self will look for it.
Treat the workspace as modular — swap the Make Time daily template (highlight, gratitude, let go) for another template — and use Relations so projects and areas surface only their linked tasks, notes, and resources.

Episode details: published May 20, 2025 · 11:27 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.

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