How to Build a Prompts Database in Notion (template included)!
About this video
Jeff Su builds a Notion prompts database to make prompting automatic for non-technical professionals: capture prompts quickly without interrupting work, then test and organize them in a weekly review. The page has Quick Actions and Pinned callout boxes plus an Operation Center. A ‘New Prompt’ button adds a page to the raw prompts database using a provided template, automatically sets Type to Capture, and opens the new page in Side Peek; the button can be copied anywhere, such as a Command Center quick-capture section. The raw database has Active (Type is not Archived) and All views. Properties include Use Case (e.g. copywriting, business operations, data analysis), Output Format (text, image, or video), and App — left empty for prompts that work across ChatGPT, Claude, and Google Gemini, set only when app-specific (e.g. a text-to-image prompt only used in Midjourney) — plus Last Edited Time and Created Time, sorted by Last Edited Time descending. Linked views drive the workflow: an Inbox view filters Type equals Captured, while the pinned Essentials view filters Type equals All and shows Use Case. Type marks the area of life — Capture, Personal, My Business, Workplace, All, or Archived — so reclassifying moves a prompt between views. The Operation Center holds an All view for keyword search and gallery views for Personal, My Business, and Workplace, grouped by Use Case. In his example, a data-analysis prompt is captured with its source, then during review he duplicates it, moves the original into Previous Iterations, edits in a persona such as ‘act as a senior data analyst’, deletes an unnecessary paragraph, adds Helpful Hints (works best in Claude with CSV files), and sets App to Claude and Type to My Business. He prefers a callout box over a code box — inspired by a Hunter Bom video — because placeholders can be highlighted before copying, and groups similar prompts such as a name generator and a domain name generator on one page.
Key takeaways
- Capture first, organize later: a New Prompt button saves a copied prompt in seconds with Type set to Capture, and the button can be pasted anywhere in the workspace
- Process captures in a weekly review: test each prompt, tag it, and only then reclassify it so it moves from the Inbox view to its proper area-of-life view
- Use Type to mark area of life (Personal, My Business, Workplace, All, Archived) and properties Use Case, Output Format, and App — set App only when a prompt is specific to one tool
- Preserve iterations when editing: duplicate the prompt, move the original into Previous Iterations, then refine and add Helpful Hints about what it works best with
- Store prompts in callout boxes so placeholder variables can be highlighted as visual reminders to fill them in, and group similar-task prompts (e.g. name and domain generators) on one page
Episode details: published March 18, 2025 · 16:05 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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