Notion was HARD until I Learned These 8 Tips!
About this video
Jeff Su shares eight specific Notion use cases from his daily workflow. For notes, he replaces separate pages for recurring meetings with a single Notes Thread page: a New Thread button inserts a toggle block with today’s date, a prompt for a meaningful name, and dividers. Each thread page starts with an Outstanding section (checkboxes on the left, a Resolved toggle on the right) so slow-moving action items stay visible until checked and moved to Resolved rather than deleted. He names thread pages Year-Quarter-Topic (e.g., 2030 Q1 Weekly Manager 1:1s) and one-off notes Year-Month-Meaningful Name. For Notion AI, he drafts a new monthly recap by referencing previous digests so format and footer are reused, and rewrites newsletter copy by referencing his entire master content database — he cites 182 newsletters written over the past couple of years — to match format and tone. He always creates an Inbox View for databases: for Tasks, filter for not done with empty due date; for Notes following Tiago Forte’s PARA method, filter for notes with empty Project, Area, and Resource relations so uncaptured items get categorized. He treats the raw database as hidden back-end infrastructure (his Tasks database has 330 entries) and filtered views as the front end, e.g., tasks due in the next 7 days on his Command Center. Finally he details Buttons (mark project status Completed, quick-capture prompts, create multiple trip tasks linked via the dynamic ’this page’ option, and auto-assign the clicker as owner in team spaces) and Synced Blocks for frequently updated content like a campaign launch SOP checklist and reusable prompts.
Key takeaways
- Use one Notes Thread page per recurring meeting with a button that inserts a dated toggle, instead of creating a new page for every meeting.
- Keep an Outstanding section at the top of every thread page and move finished items into a Resolved toggle instead of deleting them; name pages Year-Quarter-Topic or Year-Month-Name.
- Prompt Notion AI by referencing prior pages or an entire database so drafts reuse your exact format and tone of voice.
- Create an Inbox View for every database — tasks with no due date, notes with no PARA Project/Area/Resource link — as a safety net against items slipping through.
- Keep raw databases as the back end and work only in filtered views; use Buttons for status changes, quick capture, and dynamic project-linked task creation, and Synced Blocks for SOPs and prompts that update everywhere at once.
Episode details: published November 12, 2024 · 13:17 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Jeff Su’s own claims, shared for education — they are not typical or guaranteed.
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