Complete File Sharing in Microsoft 365 - OneDrive, Outlook, Teams, and SharePoint

About this video

A complete look at file sharing in Microsoft 365 across OneDrive, Outlook, Teams, and SharePoint, rather than just attaching files to email. The first rule is that a file must be stored in Microsoft online storage — OneDrive, Teams, or SharePoint — not locally on your computer. OneDrive is presented as the foundation: from My Files you can share any file or folder via the Share button or three-dot menu, either by sending an email invitation (typing a name searches the company directory; outsiders need a full email address, subject to admin restrictions) or by copying a link to paste elsewhere. Link settings for business/enterprise accounts include who can open it (anyone vs only people in your organization), edit vs view access, download permission, an expiration date, and a password — the password option only appears when the link is set to anyone. The same Share menu appears inside open Word, Excel, PowerPoint, or OneNote documents on web or desktop. Manage Access lets you stop sharing entirely, change or revoke a specific person’s access to ’no direct access,’ or edit/delete links. The video demonstrates a request-access flow: Ava receives a shared Word file, forwards it to Liam who was never granted access, Liam requests access, and the owner approves edit or view-only in Outlook. It then covers group libraries: Outlook Microsoft 365 Groups, SharePoint site Documents libraries, and Teams channel Files tabs all give every current member default access, use the same OneDrive-like interface, and still allow sharing individual files outside the group with the same controls.

Key takeaways

• Files must be stored in OneDrive, Teams, or SharePoint to use Microsoft 365 sharing controls — local files cannot be shared this way
• Share two ways in OneDrive: send an email invitation to named people, or copy a link and configure who can use it, edit vs view, expiration, and password
• Password protection is only available on ‘anyone with the link’ links; organization-only links instead require sign-in with a Microsoft account
• Use Manage Access at any time to stop sharing, revoke a person to no direct access, or change/delete a link’s permissions — changes require clicking Apply
• Outlook Groups, SharePoint document libraries, and Teams channel Files are all group libraries where members already have access by default, with the same sharing tools for outsiders

Episode details: published December 9, 2025 · 15:32 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

← Previous: Turn Your Phone Into a Webcam — Free & Easy Setup · Next: Build a Free AI Chatbot in Minutes (No Coding Required) →

All Kevin Stratvert videos · Kevin Stratvert profile · Kevin Stratvert on YouTube