QuickBooks Online 2025 Tutorial for Beginners (Even If You Hate Tracking Expenses!)

About this video

David presents a beginner QuickBooks Online tutorial for a fictional donut business, assuming no accounting knowledge. He compares the four plans — Simple Start for a solo operator, Essentials or Plus for teams (Plus preferred for inventory), and Advanced for larger finance teams up to 25 users — noting 50% off for three months or a 30-day free trial, then signs up for Simple Start without payroll. He links a Capital One bank account via Transactions (signing in on the bank’s own site, so QuickBooks does not receive the credentials), then builds an invoice: adding a customer (only the company display name is required), explaining net 30 / net 60 terms, and adding a non-inventory product, chocolate eclairs at $30 per dozen, quantity 3 for $90. He covers sales tax setup, deposits, percentage or flat discounts, shipping, and setting up online payments, listing eight methods including Apple Pay, cards, bank transfers, PayPal and Venmo, at 2.99% except bank transfers at 1%. A faster mobile route uses Intuit Assist to build an invoice from a photo of a handwritten order. He then forwards a vendor bill to a special QuickBooks email (confirmation arrives about 30 seconds later), reviews and categorizes it, and pays via Bill Pay Basic, which gives five free bank transfers per month then 50 cents each. Finally he categorizes bank transactions with AI suggestions and reusable rules (e.g. Hope Mills to cost of goods sold), snaps receipts in the app to auto-match them, and reads the Profit and Loss statement and Balance Sheet, with drill-down, filters, saved customizations and year-to-year comparison.

Key takeaways

• Choose the plan by team size and need: Simple Start for solo use, Plus if you need inventory, Advanced for larger teams up to 25 users.
• Link your bank through Transactions; you sign in on the bank’s own website so QuickBooks never receives your bank username and password.
• On invoices only the customer display name is required; online payments cost 2.99% per payment except bank transfers at 1%.
• Use Intuit Assist from a photo in the mobile app and forward vendor bills to the QuickBooks email address to create invoices and bills without manual typing.
• Create categorization rules for recurring vendors so transactions are auto-assigned a vendor and expense category, and use the Profit and Loss and Balance Sheet reports to check business health.

Episode details: published February 27, 2025 · 28:53 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

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