QuickBooks Online 2026: How to Pay Bills (Accounts Payable)

About this video

David, partnered with Intuit, walks through paying bills in QuickBooks Online, which he says works with any QuickBooks accounting plan. He shows three ways to get bills in: forward an emailed bill or invoice to the address shown at the top of the Bills page (under All Apps > Expenses and Bills > Bills) so QuickBooks AI extracts it into the For Review tab; upload a PDF or image via Add Bill > Create Bill and drag it in; or create a bill manually with no upload. He stresses verifying the AI extraction — due date, amounts, vendor and categories, previewing the PDF and deleting spurious line items — and adding vendor details needed to pay: email, address for checks, and ACH account info. He then covers Bill Pay plans: Basic is described as free with five free ACH transfers a month, Premium with 40, and Elite for larger companies needing bill approvers or payment release workflows, plus over-limit per-transaction costs. Scheduling a payment requires mapping a bank/checking account, choosing paper check ($1.50 per bill, per the transcript) or bank payment, setting the withdrawal date, and optionally making a partial payment or adding a remittance; he advises a buffer the first time paying a vendor. He also shows setting up vendors properly, including the 1099 tracking checkbox under the ACH info card, which he says tracks contractor payments and in January will file the 1099 with the IRS and email a copy to the contractor, plus default terms and expense category. Finally he demonstrates paying a batch via Pay Bills and creating recurring bills — Scheduled (predictable date and amount, e.g. rent), Reminder (predictable date, unpredictable amount, e.g. utilities) and Unscheduled (a reusable template) — noting scheduled bills appear as unpaid bills but not for at least 24 hours after setup.

Key takeaways

• Forward emailed bills to the QuickBooks address shown on the Bills page and review the AI extraction in For Review — check due date, amount, vendor and categories and delete any spurious items before saving.
• Bill Pay plan limits stated in the video: Basic gives five free ACH transfers a month and Premium gives 40; Elite adds approver workflows, and paper checks cost $1.50 per bill.
• Add complete vendor payment details up front — email, mailing address for checks, or ACH account info — and map your checking account correctly or reconciliation problems can follow.
• Turn on ’track payments for 1099’ for contractors: David says it tracks what you paid and in January files the 1099 with the IRS and emails a copy to the contractor.
• Use recurring bills for repeat costs: Scheduled for fixed date and amount, Reminder for fixed date but variable amount, and Unscheduled as a reusable template; run regular pay runs with Pay Bills to pay multiple bills at once.

Episode details: published May 8, 2026 · 10:51 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

← Previous: How to Use Microsoft Copilot Cowork · Next: How to Use Google NotebookLM (Full Tutorial) →

All Kevin Stratvert videos · Kevin Stratvert profile · Kevin Stratvert on YouTube