Reclaim.ai: The AI Time Management App I Wish I Had 10 Years Ago

About this video

Kevin Stratvert walks through Reclaim.ai, an AI scheduling layer for Google Calendar (Outlook integration described as in development at filming) that auto-schedules and reschedules work around conflicts. He covers signup and calendar connection, then Habits — recurring personal events like lunch and workouts with flexible time windows, minimum/maximum durations, ideal times, repetition, priority levels (critical/high/medium/low), and Time Defense settings that control whether a habit shows as free, busy, or AI-determined, plus auto-decline for interruptions. He shows how Reclaim picks slots, marks tentative habits, locks manually moved events, and reschedules habits when a conflicting meeting is accepted. He also demonstrates buffer/travel time (including adding #needs_travel), smart Tasks that can be split into chunks, snoozed, and synced from Slack, Google Tasks, Todoist, Jira, Asana, and ClickUp, Smart 1:1 meetings that auto-reschedule when someone is out of office, Scheduling Links with priority levels and round-robin pools for teams, and Calendar Sync that mirrors personal events to a work calendar as private ‘personal commitments’ to prevent double-booking. The creator claims Reclaim can give back up to almost eight hours per week, presented as a creator claim in the introduction.

Key takeaways

• Habits use flexible windows, min/max durations, and ideal times so Reclaim can fit lunch or workouts around a changing calendar instead of fixing them to one slot
• Priority and Time Defense determine what can overbook what: higher-priority events win, and habits can be set to free, busy, or AI-decided visibility
• Tasks can be split into minimum-sized chunks, snoozed, and pulled in via integrations with tools like Todoist, Asana, Jira, ClickUp, and Google Tasks
• Smart 1:1s and Scheduling Links auto-reschedule on conflicts and let external bookers only overbook events at or below the link’s priority level
• Calendar Sync copies personal events to a work calendar as opaque personal commitments, with buffer/travel settings to protect time between events

Episode details: published December 11, 2024 · 16:25 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

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