Say Goodbye to Endless Scheduling Emails - For Free | Calendly

About this video

In partnership with Calendly, the presenter shows how to replace back-and-forth scheduling emails with Calendly links. After creating a free account, you connect calendars under Availability and Calendar Settings; viewers see only open slots, not calendar details, and Calendly checks connected calendars in real time, hiding events marked busy to prevent double bookings. The video states Calendly supports up to six connected calendars with a paid plan or one calendar with a free plan. You can adjust a default schedule, override specific days (for example for vacation), and create event types with duration, location, and automatic Zoom details, plus controls for how far ahead and how much notice booking requires, buffer times, and booking questions. Service providers can connect Stripe or PayPal for payments. Other options covered include one-off links, group invites, meeting polls, and round-robin scheduling for teams. Workflows automate reminders and follow-ups by text and email using templates or custom triggers, variables, reconfirm buttons, and cancellation/rescheduling links. The Calendly extension for Chrome, Edge, and Firefox and the mobile app let you share times, manage meetings, and get alerts on the go.

Key takeaways

• Connecting calendars lets Calendly check availability in real time and hide busy events to prevent double bookings, while bookers see only open slots, not calendar details.
• The video states the free plan supports one connected calendar and a paid plan supports up to six.
• Event types can set duration, location including automatic Zoom details, booking windows, required notice, buffer times, and preparatory questions for the invitee.
• Workflows can automate reminder and follow-up emails and texts, with triggers such as before an event starts, customizable variables, and optional reconfirm, cancellation, and rescheduling links.
• Sharing a copied link in an email signature, using meeting polls and round-robin scheduling, and using the browser extension or mobile app are presented as ways to schedule without switching contexts.

Episode details: published January 27, 2025 · 8:08 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

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