Trello Tutorial in Ten Minutes (How to Use Trello to Get Your Life Together)

About this video

Presented by David on Kevin’s channel, this ten-minute Trello tutorial builds a personal productivity system on a single board called ‘Organize My Life’. After signing up free at Trello.com and creating a private board (with an Unsplash photo background), he sets up five lists in left-to-right flow: Organize Me, To Do, On Hold, Doing, and Done. Step one is a brain dump: any task that will take more than one calendar day becomes a card in Organize Me, enriched as needed with descriptions, attachments, hyperlinks, labels for projects and a red High Priority label, filters by label, and due dates with a reminder one day before, notified via the bell, email and desktop. Step two reframes tasks as goals: most people can only accomplish about one to three core goals per day, so at the end of each day you pick tomorrow’s goals, add them as cards in Doing, break them into checklists whose items link back to the original task cards, and archive the originals. Step three: move finished goals from Doing to Done, and move unfinished, non-priority goals back to On Hold. Because the calendar view requires Trello Premium, he adds the free Calendar Power-Up instead. The closing habit that makes it work: schedule a daily end-of-day meeting with yourself to organize the lists.

Key takeaways

• Build one private board with five lists — Organize Me, To Do, On Hold, Doing, Done — and move work left to right
• Dump every task lasting more than one calendar day into Organize Me as a card, adding descriptions, labels, and due dates with a one-day-before reminder
• Limit Doing to about one to three core goals per day, chosen the night before, with checklist items linking back to the original task cards, which you then archive
• Move completed goals to Done and unfinished, non-priority goals back to On Hold, rather than letting Doing pile up
• Use the free Calendar Power-Up instead of the Premium calendar view, and schedule a daily end-of-day review or the system will not stick

Episode details: published October 9, 2024 · 8:59 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

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