Xero Tutorial | Ultimate Small Business Accounting Software for Property Management

About this video

Elizabeth introduces Xero as an all-in-one financial management tool for small businesses and sets up an example account for Highlands Property Management, a small property management company with three rental properties, also using Xero’s demo company to show built-out reporting. She states that, as of time of filming, viewers can get 90% off for 6 months using the link below. She tours the dashboard as a business health check, organizational settings, user permissions, app connections such as Etsy or HubSpot, and financial settings including fiscal year, time zone, and tax defaults. The navigation covers Sales for invoices and products/services with payment processors Stripe, GoCardless, and PayPal; Purchases for purchase orders, expenses, and suppliers; Reporting for aged payables/receivables, income statements, and tax reports; Accounting for bank accounts and chart of accounts; Contacts for customers and suppliers; and Projects for time, expenses, and job costing, plus the quick action tool and Jax, Xero’s AI assistant. For property management she emphasizes customizing the chart of accounts with items like management fees and security deposits, and adding each property under tracking categories to track profit and loss per property. She sets up tenant and vendor contacts, creates one-time and especially recurring invoices with templates, notes automatic follow-ups for unpaid and overdue invoices, enters or uploads bills and assigns them per property, and reconciles via connected bank accounts — e.g. separate operating and security-deposit accounts — with suggested categorization. She closes with reporting, export, sharing with an accountant, and plans: Early for most micro businesses, Growing for small businesses looking to grow and scale, and Established for larger medium-sized businesses.

Key takeaways

• Set up organization details, financial settings, users/permissions, and payment processors Stripe, GoCardless, and PayPal before sending invoices
• For property management, add accounts like management fees and security deposits and use tracking categories with property addresses to get profit and loss per property
• Use contacts for tenants, vendors, and contractors, and recurring invoices to save time on regular rent billing
• Xero automates reminders for unpaid/overdue invoices, draft bills from uploads, and bank reconciliation with categorization suggestions that improve over time
• Plans named in the video are Early, Growing, and Established; the presenter states a filming-time offer of 90% off for the first 6 months via the link

Episode details: published January 12, 2026 · 11:19 long. Summary written by Self Growth Videos from the episode itself. Business results and any income figures mentioned are Kevin Stratvert’s own claims, shared for education — they are not typical or guaranteed.

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